The GPA is responsible for ensuring that all the People administration processes from the moment a candidate has reached the penultimate stages of the recruitment processes. The GPA will ensure that all our systems, databases and platforms are updated and that the relevant stakeholders – from the candidates, team lead, Finance/ payroll and Staffing – are kept informed at all times as and when necessary.

Primary Duties

• Regularly meet with Staffing and Project Management teams, People Officers and team members directly to ensure that the information provided on the People Data Systems is accurate and up-to-date.

• Take full ownership for the onboarding and offboarding of all team members: holding directly responsibility when it comes to data management, socialisation, training, background checks and people analytics.

• Supporting the People Officers, CHRO and the People Managers with People initiatives like Team Surveys, Focus groups and other people data collection.

• Be the subject matter expertise on the various People Data Systems such as Personio, Leapsome, Notion; and constantly scan the external market for ways to improve the People processes and tools.

• Improve internal communication by regularly updating the team on celebrations, new joiners, industry events, policy updates and interesting/ fun things happening with the non-work related Slack channels.

• Promote a mentally and psychologically safe working environment within Nethermind by running simple health campaign and working with external groups and companies.

• Remain up-to-date on the latest research and development in the field of mental health and understand the basics of how to support people through mental health issues.

• Ensuring that all new employees are uniformly onboarded into the company receiving all their information in a timely manner.

• Responsible for all verification checks of candidates’ background and references.

• Act as the first point of contact for questions relating to starting within Nethermind concerning employees’ orientation, employment contract and working in the company.

• Ensure that all new employees receive the mandatory training: P&C training and access to people policies, CEO induction and GDPR-related training.

• Manage all the processes concerning onboarding and offboarding coordinating between Finance/ Payroll, Legal, People & Culture and the wider business.

• Add the employee to a variety of HR Tech. stack for now this includes Leapsome, Notion and Codility.

Success factors

• The entire team (Nethermind) is made aware of the various onboarding and offboarding processes and their respective roles in each.

• All the employee records concerning onboarding and inductions are kept up-to-date and any issues are dealt with swiftly.

• Drafting and dealing with all People related administration e.g. reference letters, correspondence and other requests from the team.

• Some understanding of the legal regulations which are mentioned within the employment contract and policies and procedures.

Essential skills and knowledge

• Highly organised individual and a “Complete Finisher”

• Experience working within a fast growth working environment

• Excellent communication skills – written and verbal

• Good interpersonal skills with high emotional intelligence

Desirable

• Good working knowledge of Notion

• Good working knowledge of HRIS

• Previous experience working in a remote and international working environment

• Mental health advocate or possession of mental health first aid training